Clubs must be affiliated in order to compete in matches, competitions, leagues and tournaments. The process of affiliation is not difficult, but depending on the size of your club could be a lengthy process. However, County FA's now pre-populate the majority of the form, so if nothing has changed at your club from the previous season the time involved in completing the form should be relatively quick.

If you were affiliated with the County FA the previous season, you should automatically be sent out an affiliation form for the following season. If you are a new club, then you will need to contact the County FA in order to obtain the form. You must check all details are correct, even on pre-populated forms.
The affiliation form itself is self explanatory and comes with a covering letter to help you. Remember if you are struggling, contact your County FA and they will help you.
The basic points regarding affiliation are:
  • All Clubs must affiliate to the County Football Association before being accepted into a League or any other competition.
  • Saturday and Sunday clubs playing regularly must affiliate separately.
  • Male and female clubs playing regularly must affiliate separately.
  • Youth and adult clubs playing regularly must affiliate separately.
Clubs should note that by the start of the 2009-10 season their club welfare officer MUST have attended a Safeguarding Children Course, otherwise the club will not be permitted to affiliate to their County Association.

By the start of season 2010-11 the club welfare officer must have attended a WOW course. (Welfare Officer Workshop) or, again, the club will not be permitted to affiliate to their County Association.

The FA have the following rules in place

1) Under 8’s and Competitive Football

To play in a knockout cup game or a game where points are awarded, or  results collected, a player must have achieved the age of 8 on or before  31st August. This also applies to summer tournaments.

In simple terms under 8’s cannot play in games where results are collected and or published. Clubs cannot publish these results on their websites.

2) Children permitted to play mini soccer only

A child who has not attained nor will have attained the age of ten as at midnight on 31st August in a playing season shall not play, and shall not be permitted or encouraged to play, in a match between sides of more than seven
players in that playing season. They are only allowed to play in accordance with the rules of mini soccer.

Players who would normally play under 10 football cannot play 11 v 11 or 9 v 9.

3) Players playing above their age group

Players are not permitted to play in matches where any other player is older or younger by 2 years than that person subject to meeting the criteria of the above rules. Players playing in under 18 football must be 15 by 31st August in a playing season.

4) Mixed football

Up to the age of 11 a child may play in matches involving both boys and girls subject to meeting the criteria of the above rules

In addition leagues can apply for dispensation for mixed football up to the age of 14 subject to an application to the FA. This must be re-applied for at the start of each season.

5) Open age football

To play in open age football a player must have achieved the age of 16.

Kind Permission of


Leadership of the club
Duties and Responsibilities
  • Is familiar with the club constitution and league rules.
  • Chairs club meetings and exercises a casting vote if necessary.
  • Liaise with the club secretary on the Agenda and assists with the minutes if required.
  • Offers support to the Club Committee.
  • Prepares and presents an annual report at the AGM
  • Conducts himself/herself to promote football for all in a fair and available to all under theF.A. rules of the game and codes of conduct.



•  The Club Committee shall consist of the following Club Officers: President, Chairperson, Vice Chairperson, Treasurer, Secretary and Minutes Secretary. Plus up to 5 other members, elected at an Annual General Meeting.
•  Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairperson or in their absence by the Vice Chairperson. The quorum for the transaction of business of the Club Committee shall be three people.
•  Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
•  Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days' notice to all members of the Club Committee. The Club Committee shall hold not less than four meeting a year.
•  An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.
•  Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
•  An Annual General Meeting (AGM) shall be held in each year to:
•  receive a report of the activities of the Club over the previous year.
(ii) receive a report of the Club's finances over the previous year.
(iii) elect the members of the Club Committee
(iv) consider any other business.
•  Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.
•  A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.
•  The Secretary shall send to each member at their last known address written notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the Meeting.
•  The quorum for a General Meeting shall be 3 people.
•  The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of a equality of votes the Chairperson of the Meeting shall have a casting vote.
•  The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.
Child Protection Policy Statement
Every junior club should have in place a Welfare Officer and a child protection policy statement. The child protection policy statement should be read and signed by a parent or guardian and the team manager. The club welfare officer should collect the statements every season.
Sample policy
(INSERT YOUR CLUB NAME) is committed to creating and preserving the safest possible environment for children to play football.
It is the duty of all Club Management, Club Officials, Team Managers, Parents and any other individuals directly or indirectly involved with member clubs or teams playing in the League to be aware of and help prevent abuse which children can suffer, neglect, physical, sexual and emotional.
(INSERT YOUR CLUB NAME) accepts children's welfare is paramount and all children whatever their age, culture, disability, gender or religious belief, have the right to protection from abuse.  All suspicions and allegations of abuse will be taken seriously, and responded to swiftly and appropriately.
I have read, understood and agree to abide by the detail and aims set out by this statement.
Name of Child:…………………………………………………………………….
Parents' or Guardians' Name ....................................................................................

Parents' or Guardians'  Signature ..............................................................................
Team Manager Name .............................................................................................
Team Manager Signature ........................................................................................
Date: ......... / ........ /………


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